Registrations Are Currently Closed

The information below relates to our 2021 Season Registrations and is for reference only. They will be up-dated ahead of 2022 Season Registrations opening in early 2022.


REGISTRATION INSTRUCTIONS (2021 open date Monday 4th January 2021)

For information on Age Groups, Fee Inclusions and Active Kids Vouchers, see the bottom of this page.

Before you start, make sure you have:

  • Access to your email to activate your account
  • Credit/Debit card
  • Your Active Kids Voucher number (if applicable)
  • Your child’s height and weight
  • A portrait photo of your child on your computer/phone


All members will need to self-register in 2021. The system is Rugby Xplorer, and is managed by Rugby Australia. This is the same system we have been using for a number of years.

Any technical issues with registering should be forwarded to Rugby Australia -

Prices for 2021 Season includes registration, all insurances, affiliation and playing fees, shorts, socks and a training shirt:

Age Group Price (if registered BEFORE 14 Feb 2021) Price (if registered AFTER 14 Feb 2021)

U6 & U7

$210 $215

U8 & U9



U10 to U18 $320


Please note: we have kept the fees at the same amounts as the 2020 season.

A sibling discount of $20 for first sibling, $30 for second and subsequent siblings is available.

You will also be able to utilise your active kids voucher in the payment section.


There are 2 steps for all members (both new & returning) in 2021.

Step 1 - Set Up/Refresh Your Rugby Account

You will need to first set up your rugby account. You can either complete these activities at or else you can download the Rugby Xplorer App, available in the App Store and Google Store.

RETURNING MEMBERS – the email address you registered with in 2020 will be in the system, so please enter this one to retrieve. If you know your MyRugby ID you can also use this to find your account.

Once found, click “email me a magic link” and open the link sent to your email address and activate your account, creating a new password (unless you can remember last year’s password).

The next step is to ensure all family relationships are linked before you register (except for new players) – i.e. all children being registered need to be linked to the primary account holder. Full instructions are available to help online - the link is: My Rugby Account

Step 2 – Register

You will need to go to and sign in, or open the Register tab in the Rugby Xplorer app.

Make sure you select who you would like to register (your child)

Enter Club name and Search – be sure to type “Killara” and select "Killara West Pymble JRU", otherwise you will be unable to register.


  • KWP 15s U6s to U18s choose “XVs JUNIORS” as registration type
  • Northern Wildcats Girls U13/U15/U17s choose “7s Junior” as registration type

Then continue to follow the steps, confirming your child’s details, height, weight, school name etc. Make sure you mark your profile as public when asked yes or no, as this will be needed for sign in sheets, team lists etc.

Before you come to the payment page, there may be a page called “Add a saleable item” and a $11 Affiliation fee option. Please ignore this and click “Next”.  We believe this may be a glitch in the current registration set up that will be rectified in due course.

Finally, you will come to the payment page where you can enter payment details and you are done! Please note the sibling discount will apply but unfortunately the system does not allow for only one checkout option.

Full summary of instructions on the Rugby Xplorer Help Page – Registration

The full list of Help Resources is available at Help Resources are available at

If you have completed all the steps, used the full registration instruction document and are still having problems, please let us know at or

Active Kids Vouchers

To register for the Active Kids Voucher, you will need to create a MyService NSW Account - click the button to go there.

An activation code will be sent to your email so make sure you have access to email at same time.

Once registered, you can apply through your account, selecting My Services, and here you will find Office of Sport.

It will then take you through the steps to register for the voucher - NB you will need your child’s Medicare Card to process the application. You will also need height and weight details.

If approved, the voucher is processed instantly and also sent to your nominated email address.

Further details...

For those who are unaware of the initiative, the NSW Government is helping kids get active with the new Active Kids program.

From 31 January 2018, parents, guardians and carers can apply for a $100 voucher per calendar year for each student enrolled in school. The voucher may be used with a registered activity provider for registration, participation and membership costs for sport, fitness and active recreation activities.
More information here:

Age Groups

A players age at the 1st January determines their age group.

e.g. a child who is 7 at the 1st January plays in the Under 8s.

KWP runs teams in all junior age groups from Under 6 to Under 18. As well as the formidable Limping Leos our Over 35's team.

Players can also register with KWP for the mighty U5s, a combined Gordon Districts side with training held at our own home ground.

U5 to U7s play two handed tag only. Tackle starts from U8s.


Fees (before 14th Feb)

U6 & U7 - $210  ($190 - 2nd sibling, $180 - 3rd sibling)

U8 & U9 - $300  ($280 - 2nd sibling, $270 - 3rd sibling)

U10+       - $320   ($300 - 2nd sibling, $290 - 3rd sibling)

Limping Leos (Over 35's) -  $250-$310 - Refer to Over 35's Page in teams menu above

Payment is via credit card as part of the online process.


Your registration fees include the following:

  • Player Affiliation
  • Insurance
  • KWP Playing Shorts
  • KWP Playing Socks
  • KWP Training Shirt
  • KWP Backpack
  • Presentation Day Awards

Note: playing jerseys are provided by the club, however must be returned at the end of the season (excludes Over 35s).

Additional Equipment

A mouthguard is compulsory for teams playing tackle (U8s and above).

Moulded football boots are compulsory for U8s and above, U6 and 7s can wear boots or sneakers, however most wear boots.

A waterbottle with players name clearly marked is to be brought to all trainings and games.

IRB approved headgear and/or shoulder pads are optional

Game Day

As a guide the youngest age group is the first game of the day, approximately 8.00am onwards, then each age group follows afterwards.

The game duration and size of the field is dependant on the age group, for more information please see Game Styles. There are usually multiple teams playing simultaneously up to U10.

All players are to be at the ground 30 minutes prior to game time. If there is a late start the match must be shortened with each half remaining equal to ensure the following game is not delayed.

School Holidays

Generally games are played on the last weekend of public school holidays only.

Should you have any questions or would like more information please contact our Club Registrar